Privacy Policy

PRIVACY POLICY

Of the client register of the FinFx Trading Service
Personal Data Act (523/99) 10, 24 §

FinFx Trading Oy ("The Controller") respects the protection of private data and is committed to protecting the privacy of the individuals ("Users") who are using the FinFx Trading Service. This privacy policy description describes the processing of the personal data related to the users of the controller and its privacy policy operation in practice. The term "personal data" means the information relating to the User, which can be identified for each specific user, such as their name, address and e-mail address.

We encourage all Users to read this entire document before using the FinFx Trading Service.

1. General principles of data processing

Processing of the personal data is for the use, maintenance and development of the FinFx Trading Service. The controller is committed to complying with personal data laws related to data processing, in addition to other such applicable laws, valid regulations in Finnish legislation concerning the data protection of individuals, and good data processing procedures. The controller will attempt, through appropriate measures, to prevent and minimize the risks of unauthorized access to the personal data, improper use of these and any possible inaccuracies. Individuals handling such data are sworn to secrecy in regards to any such information received.

2. Collected data, data sources and the integrity of the data

The following groups of user information are held in the register:

- Name and address details
- Telephone number(s)
- E-mail address
- Identification number
- Nationality
- Date of birth
- Gender
- PEP information
- IP address
- Bank contacts
- Other information that is necessary to conduct customer due diligence, such as information on the customer’s transactions, financial status and on the source of funds
- Other data related to the use of service

The data is collected from Users during the registration process for the FinFx Trading Service and may be updated during the use of FinFx Trading Service. Also the documents used to verify this information are held in the register. In addition FinFX collects data related to the clients' trading history. 

The controller may, by their own initiative, or at the request of the User, complete, correct or delete any incomplete, inaccurate or outdated personal data.  The controller has the right to store the data for unlimited period of time. However, the controller is obligated to store identification data during 5 (five) years from the date when the user has permanently stopped using the FinFx Trading Service. Other than identification data may be removed after 2 (two) years and specific trading history after 1 (one) year from the date when the user has permanently stopped using the FinFx Trading Service.

3. Disclosure of information

Data will not be disclosed for the purpose of direct advertising, distance selling or other direct marketing, market and public opinion research, or for personal matriculation. The personal data of an individual may be disclosed to a User's superior, in accordance with their own organizational hierarchy. In exceptional circumstances, data may be legally disclosed to a third party upon a request by authorities, to enforce the then valid Operative Agreements and for the possible investigation of possible condition violations and to safeguard the security of the FinFx Trading Service. Further, the User acknowledges that his/her personal data and trading history may be disclosed in a reasonable range to a third party e.g. partner, subcontractor or translator. This may include sharing such information with person or company who provides certain services to FinFX and/or Client, e.g. Introducing Brokers, Money Managers or any third party advisors. Sharing the information with these third parties is necessary for them to be able to run their everyday business and to fulfill their responsibilities based on laws and regulations. The information may include any of the information held in FinFX’s register, such as Client’s name, address, trading account information and trading history. Data may be disclosed to countries inside or outside the European Union or European Economic Area.

In respect of the technical implementation of the data processing, some of the information is physically located on an external server belonging to the controller, for which the processing is performed with the aid of a technical connection.

4. Registry protection

The register is stored on a server protected by the controller's own password and, therefore, only the controller has access to the information contained therein. Use of the information is protected by a username and a password. The register is protected by all appropriate technical and organizational measures. The data is contained within common databases that are protected by usernames, passwords and other technical means. The servers which hold the databases are located in locked premises. The databases are only accessible for processing by such individuals who have been authorized by the controller.

5. Cookies

The controller uses temporary cookies within its website for the technical implementation of the FinFx Trading Service. A cookie is a small text file that is transferred to the computer of the User and through which the FinFx Trading Service can update the browser session during use of the service. The transferred cookie does not enable inspection of the data on the hard drive of the User's computer. The User can refuse cookies in their browser by changing their settings; however, this may interfere with the User's ability to use the FinFx Trading Service or possibly prevent the system from functioning.

6. Right of inspection

The User has the right to inspect the information held about him/her in the register and do so, free of charge, once per year. If a User wishes to exercise their right of inspection, they must first send a signed inspection request to the controller at the address shown below.

7. Changes

Changes may be made to the privacy policy description which is published on FinFX's website. The controller will inform those concerned of essential changes literally via e-mail, by fax, by post or publishing the information on FinFX's website.

8. The controller and the individual taking care of registry matters:

The User has the option to contact the controller at any time at the address below.

FinFx Trading Oy

Company ID:

2306687-0

Address:

Tainionkoskentie 14, 55100 Imatra

Email:

info@finfx.fi

WWW:

www.finfx.fi

 

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